Week 4 - Records

The definition of record management is the practice of identifying, classifying, archiving, preserving, and destroying records. Records is also "information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transaction of business"[1]

Record keeping is an important aspect of architecture, all records need to be keeping such as word documents, drawing files hard copy or electronic and let’s not forget meeting records which are the minutes of the project.

Keeping record of any information is imperitive in the running of any job. From anything to setting down in writing, images or even sound, for the sole purpose of preserving evidence. As history has shown us, many records of the past have been used to helps us learn about our history, and present, but also helps us in answering questions for the future. This can be shown in recording information at work, and especially when many people are working together on a project. In any group work, it is important to record any work that has been completed. This is most important as it helps the individuals see what has been completed, and what the progress of completion is, on each individual part. In the case of where the work has to be continued by another person, that person can just see what has been completed so far, and continue on without much interruption in the progress of the project. It also helps in the future when a simple job has to be completed, as it gives a approximate estimate as to the duration of each task, and any problems that may arise in each step, and more importantly the solutions. Also, it can assist in problem solving when a mistake is picked up further down the work progress. It can be traced back to the person who worked on the project at the time of the mistake, so he/ she can be brought up to fix the problem.

In our group project records are important as it help us with the process of forming our presentations. We have found that having one person (being the group leader) it helps keep the organization process under control.

http://en.wikipedia.org/wiki/Records_management%5b1]